The information on this website is provided for information purposes only and is targeted to residents of Ontario who are interested in adoption. AdoptOntario, a program of the Adoption Council of Ontario (ACO), endeavours to provide up to date and reliable information for this website but cannot be responsible for content that is provided by third parties. As the information is not intended to provide legal or other advice you should not act or rely on any information on the website without seeking the appropriate professional guidance and advice. Changes are made periodically to the Site and may be made at any time without notice.
You can visit our website to read information without telling us who you are or revealing any personal information, unless you wish to enter a password protected area. We will then collect personal information from you when you apply for a password to view children, or via the open-text message functionality incorporated in our Contact Us webscreen. Please read our Privacy Statement regarding the protection of personal information.
You agree not to use this Site for any unlawful purpose. You also agree not to impersonate any person in your use of the Site or in the sending of any e-mail to an address listed on the Site. If you violate any of these terms, your permission to use the information automatically terminates and you must immediately destroy any copies you have made of the information.
No information contained within the Site may be reproduced or re-published without the written consent of the Adoption Council of Ontario. If you wish to reproduce or distribute information in the Site send an e-mail to firstname.lastname@example.org or email@example.com. Include your name, address and a description of the purpose of your intended distribution and the information you would like to distribute.
Source: Adopt Ontario
AdoptOntario, a program of the Adoption Council of Ontario, respects the privacy concerns of all users of the program, and is committed to protecting the personal information of its users and the children and families involved in adoption matters with us.
“Collect” or “Collection” means the act of gathering identifiable personal information from users, children or families featured or third parties by any means.
“Consent” means voluntary agreement with what is being disclosed or proposed. Consent can be either express or implied. Express consent is given explicitly, whether orally, electronically, or in writing. In appropriate circumstances, consent may be implied from a person’s conduct. Consent can also be given by an authorized representative, such as a legal guardian or a person having power of attorney.
“Disclose” or “Disclosure” means providing an individual’s personal information to anyone other than to that individual or that individual’s authorized agent(s).
“Parent Agency” means the Children’s Aid Society or Licensed private agency or individual having legal responsibility for a particular child.
“Personal Information” means information about an identifiable individual.
While our Privacy Officer is primarily responsible for our compliance with this policy, other AdoptOntario personnel may be responsible for the day-to-day collection and processing of personal information or for acting on behalf of the Privacy Officer from time to time. We are responsible for the personal information under our control, including any information that we may transfer to a third party service provider for processing. Any service provider that we may engage to process or otherwise deal with personal information on our behalf is not permitted to use, retain or disclose personal information transferred to it except in accordance with the terms of its service agreement with us.
We collect personal information with the intention of providing timely services and responses related to finding permanent homes for the children needing them in Ontario. Personal information collected on adults using this site may be used for one or more of the following purposes:
Personal information collected on children featured on this site is entered with their best interests a priority, with the intent to help find them permanent families. Identifying information entered on children on the Adoption Resources Databank within the Professional site is entered by their parent agency, respecting their needs. Their non-identifying information may also be gathered as above for statistical reporting. Information on children on the Public site is provided with the utmost care to protect their privacy and confidentiality. Written consents are required to display children on the Public site, pseudonyms are used for all children featured, and information is limited to protect their privacy. All public information on children can only be accessed with a time-limited password.
Personal information on adoptive applicants is entered on the Adoption Resources Databank within the Professional site with the same sensitivity, by the professional individual or agency with which they are working towards an adoption, with the purpose of finding a match with available children in Ontario. This information is entered with the full knowledge and written consent of the adults involved. The homestudy of applicants is further protected in that this more personal information may only be viewed by other professionals with the authorization of the homestudy author or responsible case manager, for a limited period of time, and only with the intent to assess further information on a family regarding a particular placement match. The homestudy may also be deleted by the author or responsible case manager as desired.
Where we collect information directly from an individual, we will explain our purposes before or at the time of collection. If personal information previously collected is to be used or disclosed for a purpose not previously identified, we will, subject to our/your legal rights and obligations, identify that new purpose prior to the relevant use or disclosure.
We endeavour to ensure that any AdoptOntario personnel that may collect personal information on our behalf are able to adequately explain the purposes for which personal information is being collected.
Before collecting, using or disclosing any personal information we will ensure that we have the individual’s consent in an appropriate form.
The professional involved with a particular applicant family is responsible for obtaining their necessary consent before posting their personal information on the Adoption Resources Databank.
A child’s parent agency is responsible for obtaining all necessary consents as related to a particular child, including the child’s consent where appropriate or required by law, before a child’s information is displayed on the Public site.
We will collect only the amount of personal information that we require to achieve the purposes identified in (2) above, unless we receive consent from the individual or parent agency to collect it for another purpose.
Personal information is used by a limited number of our personnel, as well as by adoption professionals in Ontario on a ‘need to know’ basis, for a limited number of purposes while they are performing their duties. These purposes are outlined in (2) above. We will not use or disclose an individual’s personal information for any other purpose, or to any third party, unless we have been given consent to do so. We retain and dispose of personal information collected for our own purposes in accordance with our Personal Information, Retention and Disposal Policy. Personal information that has been used to make a decision about an individual shall be retained for a reasonable time to permit the individual to access that personal information after the decision has been made. Personal information that has been transferred to us by a parent agency or other adoption professional on an individual’s behalf, will be retained or disposed of by us in accordance with applicable law. Subject to this, personal information that is no longer required for our identified and legitimate purposes will be destroyed, erased, or otherwise made permanently anonymous in accordance with our Personal Information, Retention and Disposal Policy.
We will endeavour to ensure that personal information under our control or in our possession is sufficiently accurate, complete and up-to-date, to minimize the possibility that inaccurate personal information is used regarding decisions about applicants or featured children. We will not routinely update personal information, unless it is necessary to fulfill the purposes for which the information is collected.
We protect personal information under our control with safeguards that are appropriate to the sensitivity of that information. These safeguards are designed to protect personal information in all formats against loss or theft, as well as against unauthorized access, disclosure, copying, use, or modification.
Additional information about our privacy-related policies and procedures is available upon request.
Subject to our legal rights and obligations, we will, upon receipt by our Privacy Officer of a written request for access, inform any person about our possession, use, or disclosure of personal information, if any, and permit that person to access that personal information if it is controlled by us. If a person requests such information, that person must provide sufficient information with the request to permit us to provide an account of the existence, use, and disclosure of that personal information. Any personal information provided by us to a person as a result of a request for access shall be in generally understandable form. We will respond to a request within a reasonable time, usually 30 days of receipt of the request. We may extend the response time for an additional 30 days, if responding within the first 30 days would unreasonably interfere with our operations, or the time required to undertake any consultations necessary to respond to the request would make it impractical to meet that time limit. When necessary, we may also extend the response deadline for as long a period as is necessary to permit conversion of the personal information at issue into an alternative format that would allow a person with a sensory disability to read or listen to that information. We will provide written notice of any response period extension within 30 days of your request. We will respond to a request for access at minimal or no cost.
If a person demonstrates to our satisfaction that personal information that is held or controlled by us is inaccurate or incomplete, we will make appropriate amendments (correction, deletion or addition of personal information). Where appropriate, the amended personal information will be transmitted to other parties that have previously received the inaccurate or incomplete information.
AdoptOntario Privacy Officer:
Pat Convery, Executive Director
Adoption Council of Ontario,
36 Eglinton Avenue West, Suite 202
This Site contains links to other web sites which are provided as references to help users identify and locate other Internet resources that may be of interest, and not as an endorsement of the content, products, services or organizations involved. We are not responsible for the content of linked third party sites and do not make any representations or warranties regarding the content or accuracy of materials on such third party sites or regarding the privacy practices of such sites.
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Source: Adopt Ontario